About this Documentation

1.2. Terminology


An account or an user account is an access permission to a computer system. Account examples:

  • groupware account

  • GMail account

  • DropBox account

  • Facebook account

To get access, a user has to log in with the user name and the password. Based on the account, the computer system identifies the single users. This allows to assign specific properties to a user, like access permissions or settings.

Related topics:Managing Accounts


An application is a groupware component that provides certain functions. Example: With the E-Mail application you can send, receive and organize E-Mails.

Distribution list

A distribution list consists of a distribution list name and a number of E-Mail addresses of internal users or external partners. You can create and edit own distribution lists. Other users can not see your distribution lists. Distribution lists can be used as follows:

  • send an E-Mail to multiple contacts

  • add internal or external participants to an appointment or a task

  • grant permissions to multiple users or guests by inviting them to a share

Depending on the configuration, specific distribution lists are predefined for all users.

Related topics:Adding Distribution Lists


A domain is the address used to open a page on the Internet. Example: www.example.com. A domain is often also referred to as web address or Internet address.

Related topics:Using a whitelist

E-Mail thread

An E-Mail thread is an E-Mail conversation The E-Mail thread includes the original E-Mail and all replies. All E-Mails in an E-Mail thread have the same subject. The current E-Mail corresponds to the last reply.

Related topics:The E-Mail list


Elements of the user interface. Example: windows, labels, buttons.

Related topics:The User Interface

External participant

A person that is not an internal groupware user but that participates in an appointment or task.


Folders contain app specific objects. In some apps, folders can also include subfolders. Some folders are preset, other folders can be set up by the user. Folder examples: E-Mail folder, address book, calendar, task folders, Drive folders

Related topics:Managing Data with Folders

Global address book

Contains the contact data for all internal users. The users can edit their own personal data in the global address book.


A group consists of a group name and a number of internal users. Groups can be used as follows:

  • add to an appointment or task

  • grant permissions by inviting to a share

Depending on the configuration, specific groups are predefined. Depending on the groupware configuration, users can get the permission to create additional groups.

Related topics:Managing Groups


The software described in this documentation.


A person who received an invitation to a share by another user or has been added to an appointment or task as external participant. Each guest user belongs to the Guests group. This group can not be changed or deleted.

Internal E-Mail account

Your Groupware E-Mail account You will automatically get this account. You can not delete this account.


Objects are created and organized by the user. Examples: E-Mails, contacts, appointments, tasks, documents, files, folders, address books, calendars


A user invited to an appointment or task.


A resource consists of a resource name, an E-Mail address and an optional description. Resources can be used as follows:

  • Add to an appointment. You can only add resources that are not used for other appointments.

  • Resource examples: conference room, beamer, car

Depending on the configuration, specific resources are predefined. Depending on the groupware configuration, users can get the permission to create additional resources.

Related topics:Managing Resources


A session is a connection between a client, e.g. a browser, an E-Mail client or a smartphone app and a server, e.g. the groupware server. A session starts with the login and ends with the logout.

Related topics:Displaying or terminating sessions


Tabs provide an easy and simple way of keeping the Inbox folder neat. With tabs, incoming E-Mails are saved separated by sender in the Inbox folder. Depending on the configuration, specific tabs are predefined. You can set additional tabs according to your needs.

Tabs can only be used in the Inbox folder. If you need further storage options, use the folder view to create E-Mail folders.

Related topics:Working with tabs


A person working with the groupware. Each user has a username and a password. Each groupware user belongs to the default group. Those users are also called internal users.

User interface

This refers to the groupware user interface. The user interface consists of individual elements.

Related topics:The User Interface


A whitelist is a list of domain names or E-Mail addresses that you trust.

Related topics:Using a whitelist